BFS General Ledger Monthly Close Schedule

January through May 2017

Description Time January February Work Day March  April  May Work Day
Batch Interface Submission to BFS* 8:30 p.m. 06-Feb 06-Mar 4th 06-Apr 04-May 06-Jun 4th
All On-line Financial Journal Entries Reviewed 9:00 p.m. 08-Feb 08-Mar 6th 07-Apr 05-May 07-Jun 5th
Central Allocation Processes -
Overhead, Work Study
9:00 p.m. 09-Feb 09-Mar 7th 10-Apr 08-May 08-Jun 6th
Central Processing Continues** 9:00 p.m. 09-Feb 09-Mar 7th 11-Apr 09-May 09-Jun 7th
Interface Files to OP 5:00 p.m. 10-Feb 10-Mar 8th 12-Apr 10-May 12-Jun 8th
Final Month-End GL Data in BAIRS see below*** 13-Feb 13-Mar 9th 12-Apr 10-May 12-Jun 8th
Final Month-End Actuals Data in CalPlanning Reporting Appl. mid-day **** 13-Feb 13-Mar 9th 12-Apr 10-May 12-Jun 8th
Final Month-End Actuals Data in CalPlanning Planning Appl. 9:00 a.m. **** 16-Feb 16-Mar 12th 18-Apr 16-May 16-Jun 12th

Schedule is for both the Actuals and Tempbudg ledgers.

* This is the last day/time to submit a GL upload file to BFS. If there is an upload error, the file may not be processed in BFS-GL for the month.

** For January and February close, central processes planned for one day.

*** A BFS/BAIRS listserve message will be sent when it is confirmed that the final month-end tempbudg and actuals are in BAIRS. To subscribe to the BFS/BAIRS listserv, go to http://www.bai.berkeley.edu/support/listserve.htm.

**** Check the CalPlanning home page for the most up-to-date information regarding data in CalPlanning. Go to http://calplanning.berkeley.edu.