BFS General Ledger Monthly Close Schedule

August through December 2017

Description Time August September October November Work Day December Work Day
Batch Interface Submission to BFS* 8:30 p.m. 07-Sep 05-Oct 06-Nov 06-Dec 4th 09-Jan 6th
All On-line Financial Journal Entries Reviewed 9:00 p.m. 08-Sep 06-Oct 07-Nov 07-Dec 5th 10-Jan 7th
Central Allocation Processes -       Overhead, Work Study 9:00 p.m. 11-Sep 09-Oct 08-Nov 08-Dec 6th 11-Jan 8th
Central Processing Continues** 9:00 p.m. 12-Sep 10-Oct 09-Nov 11-Dec 7th 11-Jan 8th
Interface Files to OP 5:00 p.m. 13-Sep 11-Oct 13-Nov 12-Dec 8th 12-Jan 9th
Final Month-End GL Data in BAIRS see below*** 13-Sep 11-Oct 13-Nov 12-Dec 8th 12-Jan 9th
Final Month-End Actuals Data in CalPlanning Reporting Appl. mid-day **** 13-Sep 11-Oct 13-Nov 12-Dec 8th 12-Jan 9th
Final Month-End Actuals Data in CalPlanning Planning Appl. 9:00 a.m. **** 19-Sep 17-Oct 17-Nov 18-Dec 12th 18-Jan 13th

Schedule is for both the Actuals and Tempbudg ledgers.

* This is the last day/time to submit a GL upload file to BFS. If there is an upload error, the file may not be processed in BFS-GL for the month.

** For December close, central processes planned for one day

*** A BFS/BAIRS listserve message will be sent when it is confirmed that the final month-end tempbudg and actuals are in BAIRS. To subscribe to the BFS/BAIRS listserv, go to http://www.bai.berkeley.edu/support/listserve.htm.

****Check the CalPlanning home page for the most up-to-date information regarding data in CalPlanning. Go to http://calplanning.berkeley.edu.

Instructions and Excel templates for uploading Financial and Temporary Budget journals to BFS