Vouchers & Accounts Payable

The campus Disbursements Office receives invoices from vendors and issues PO vouchers. Vouchers are matched against the purchase order (two-way matching) and distributed (based on the org node of the requisition Requester) to AP Voucher Approvers' worklists.

Following their established departmental business procedures, Voucher Approvers should review their worklists and take appropriate action to approve or deny payment of vouchers.

Although online receiving and inspection in BFS is optional, campus business procedures still require confirmation of receipt of goods or services before voucher approval. Vouchers with match exceptions will appear on Approvers' worklists but are not available for approval until the match exception is resolved. These vouchers appear with a status of "Exceptions" and the hyperlink is unavailable.

Read about the implementation of PO voucher approval and the elimination of mandatory online receiving.

See a full description of BFS Training Materials.

See a description of online classes.

Description UPK UPK Definition Quick Guide Quick Guide Definition Job Aid  Job Aid Definition
Description UPK Quick Guide Job Aid
Voucher Processing Overview    
Customize the Worklist  
Approve or Deny Vouchers  
Look Up Existing Vouchers for a PO  
Find Vouchers and Voucher Information ("Add/Update" Method)  
Find Vouchers and Payment Information ("Review Accounts Payable" Method)  
View Image Documents    
View Image Documents – Voucher Search  
Use the View Image Toolbar    
Use the Fit Window Function  
Use the Fit Width Function  
Use the Zoom In Function  
Use the Zoom Out Function  
Use the Rotate Left Function  
Use the Rotate Right Function  
Use the Print Function  
Use the Save As Function  
Exit the Imagine System    
Exit Imagine System – No Results Found  
Exit View Image from Image Document  
Payments      
Find Payments for a PO    
Find Information about a Payment    
Request a Credit Memo or Refund Check    
Match Exceptions      
Run and Review Match Exceptions Report    

eCourses from UC Learning Center

Training Materials below are for BFS v8.8

Description Quick Guide 
Exit the Imaging System – After Document Review
Exit the Imaging System – No Records Found
Review Invoice from Voucher Inquiry
Use the Fit Width Function
Use the Fit Window Function
Use the Print Function
Use the Rotate Left Function
Use the Rotate Right Function
Use the Save As Function
Use the Zoom In Function
Use the Zoom Out Function

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