Vouchers & Accounts Payable

The campus Disbursements Office receives invoices from vendors and issues PO vouchers. Vouchers are matched against the purchase order (two-way matching) and distributed (based on the org node of the requisition Requester) to AP Voucher Approvers' worklists.

Following their established departmental business procedures, Voucher Approvers should review their worklists and take appropriate action to approve or deny payment of vouchers.

Although online receiving and inspection in BFS is optional, campus business procedures still require confirmation of receipt of goods or services before voucher approval. Vouchers with match exceptions will appear on Approvers' worklists but are not available for approval until the match exception is resolved. These vouchers appear with a status of "Exceptions" and the hyperlink is unavailable.

Read about the implementation of PO voucher approval and the elimination of mandatory online receiving.

Read about one-time payment of vouchers on December 13, 2010, and how to correct errors in these payments.

See a full description of BFS Training Materials.

See a description of online classes.

Description	UPK	Quick Guide	Job Aid
Voucher Processing Overview	View
Customize the Worklist		View
Approve or Deny Vouchers		View
Look Up Existing Vouchers for a PO		View
Find Vouchers and Voucher Information ("Add/Update" Method)			View
Find Vouchers and Payment Information ("Review Accounts Payable" Method)			View
View Image Documents
View Image Documents – Voucher Search		View
Use the View Image Toolbar
Use the Fit Window Function		View
Use the Fit Width Function		View
Use the Zoom In Function		View
Use the Zoom Out Function		View
Use the Rotate Left Function		View
Use the Rotate Right Function		View
Use the Print Function		View
Use the Save As Function		View
Exit the Imagine System
Exit Imagine System – No Results Found		View
Exit View Image from Image Document		View
Payments
Find Payments for a PO		View
Find Information about a Payment		View
Request a Credit Memo or Refund Check		View
Match Exceptions
Run and Review Match Exceptions Report		View

eCourses from UC Learning Center

• PO Voucher Approval

  An overview of a change to BFS eliminating mandatory online receiving and requiring PO voucher approval via the worklist.

Training Materials below are for BFS v8.8

Description	Quick Guide
Exit the Imaging System – After Document Review	View
Exit the Imaging System – No Records Found	View
Review Invoice from Voucher Inquiry	View
Use the Fit Width Function	View
Use the Fit Window Function	View
Use the Print Function	View
Use the Rotate Left Function	View
Use the Rotate Right Function	View
Use the Save As Function	View
Use the Zoom In Function	View
Use the Zoom Out Function	View

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