This message is from the BFS User Mailing
List - 9/07/2007
New U.S. Bank Travel Card Application
There is a new application available for the U.S. Bank Travel Card:
http://travel.berkeley.edu/forms/CorporateCardApplication.pdf. University travelers should use this new form when applying for the Travel card.
Please be aware that although the card should be used only for official UC business travel and entertainment purchases, charges are a personal liability of the cardholder. Charges placed on the card must be paid in full by the cardholder traveler within 30 days of the statement date.
Departments should immediately cancel a card when an employee separates from employment with the University.
Internet Travel Packages
Itemized expenses and supporting documentation are required when requesting reimbursement for University business travel expenses. Travel or "vacation packages" purchased from internet vendors generally do not itemize expenses. Consequently, no University business travel may be booked nor reimbursed through such vendors unless the traveler has confirmed that every aspect of the package will be separately itemized (e.g., explicit hotel charges, airfare, etc.). This topic is addressed in section XII, "Reporting Travel Expenses" of the University Travel policy which is available at http://www.ucop.edu/ucophome/policies/bfb/g28.html.
Rush Handling Requests
We ask campus departments to try to submit travel and entertainment reimbursements requests on a timely basis and to avoid, if possible, requesting frequent rush-basis handling of such reimbursements. We do understand that unexpected situations arise and we are here to assist departments when they occur. Please keep in mind that rush requests are relatively inefficient due to the extra handling and attention required, and these requests negatively affect the processing of routine travel and entertainment reimbursements.
If you have any questions, please contact the Travel Office at travel@berkeley.edu or (510)643-5652.
