Requirements for BFS Salary Accounts

Berkeley Financial System

Requirements for BFS Salary Accounts –
Payroll/Personnel System

The new BFS Salary accounts are as follows:
BFS Parent Accounts are discussed in section 2b.

New BFS Salary Accounts

1. BFS Academic Salary Accounts–Business Process Assumptions

Academic Salary BFS Accounts

a. Title Code to BFS account
Each of the BFS academic salary accounts listed above maps to specific academic title codes. Users will be required to identify and enter the appropriate BFS academic salary account on all payroll-processing forms, such as the PAF and Payroll Additional Pay Time Reporting Worksheet. The BFS academic salary accounts must be used only when the appointment type code on the employee’s PAF is designated as "5-academic." See the EXCEL reference table provided above which shows the academic title code to BFS account mapping to identify the correct account to be used with each title code. Print this file and use it as a reference when you fill out payroll-processing forms.

To download an Excel spreadsheet of Academic Title Codes to BFS Account Mapping, click here.

2. BFS Staff Salary Accounts–Business Process Assumptions

The BFS staff salary accounts listed below will be applied to all the non-academic salary title codes.

Non Academic salary accounts

a. Staff Salary - Parent BFS accounts (required on all payroll processing forms) – These BFS accounts map to a combination of PAF processing fields. Users will be required to identify and enter the appropriate BFS staff salary account on all payroll forms, such as the PAF and Payroll Additional Pay Time Reporting Worksheet. Departmental payroll users will be responsible for assigning the correct BFS account based on the criteria described below.

51010, Budgeted Career Staff: This BFS account should be used when

the appointment type code for the employee on the PAF appointment line has been designated as "2-Career" or "7-Partial Year Career," and
on the PAF distribution line, a value has been entered in the "FTE" field.

Note: The FTE field on the PAF distribution line is used to denote that the employee is linked to a budgeted FTE on the Permanent Budget and Staffing List. Therefore, it is required that this field have a value for all employees designated as "budgeted career staff."

51015, Non-budgeted Career Staff: This BFS account should be used when

the appointment type code for the employee on the PAF appointment line has been designated as "2-Career," and or "7-Partial Year Career,"
on the PAF distribution line, the "FTE" field is blank.

51020, Contract Staff & Per Diem: This BFS account should be used when

the appointment type code for the employee on the PAF appointment line has been designated as either "1-Contract, or 6-Per Diem," and
on the PAF distribution line, the "FTE" field is blank.

51025, Casual Staff-Restricted: This BFS account should be used when

the appointment type code for the employee on the PAF appointment line has been designated as "4-casual/restricted," and
on the PAF distribution line, "wps-workstudy" field is blank, and
on the PAF distribution line, the "FTE" field is blank.

51027, Casual Staff-Non Restricted: This BFS account should be used when

the appointment type code for the employee on the PAF appointment line has been designated as "3-casual," and
on the PAF distribution line, "wsp-workstudy" field is blank, and
on the PAF distribution line, the "FTE" field is blank.

51029, Casual Staff-Restricted Workstudy: This BFS account should be used when

the appointment type code for the employee on the PAF appointment line has been designated as "4-casual/restricted," and
on the PAF distribution line, the "wsp-workstudy" field contains a valid value, and
on the PAF distribution line, the "FTE" field is blank.

b. BFS Staff Salary accounts – "After-the-fact" Derivation of Other BFS Staff Salary Accounts

Payroll expenditures posted to the following BFS accounts will be derived from the DOS (description of service) code. Departments will be required to enter the "parent" BFS account described above on all payroll forms.

For the BFS accounts listed below, the system will override the parent account based on the DOS code value assigned to the payroll expense. DOS codes not included in the list below will be expensed to the BFS "parent" account.

List of BFS Accounts

Listed below are the DOS codes and how they map to the accounts listed above.

DOS Codes with Account mapping

3. Conversion of Employee Database, Permanent Budget, and Staffing List
to the New Salary BFS Accounts

The Payroll Office will prepare a conversion program that will map the existing Employee Database (EDB) legacy chart of account values to the new BFS salary accounts as if July 1, 2000. As a result of this PPS conversion process, turnaround PAFs will be generated and distributed to the campus.

In addition, the July 1, 2000 implementation of the permanent budget and staffing list to the new budget system will include a conversion mapping of title code and PAF data to the new BFS salary accounts. All July 1 adjusted budgets, and permanent budget and staffing list balances will be posted to these expanded BFS salary accounts.